POLISH TAEKWON-DO ASSOCIATION
http://www.pztkd.lublin.pl e-mail: firstname.lastname@example.org
21st July 2009
Dear Masters and Instructors,
RE: 3rd EUROPEAN CUP 2009
It is with a great pleasure that you and your students are invited to the 3rd European Cup on the 9th-11th October in Lublin, Poland.
With our proven track record we are committed to providing a well run and exciting competition for the competitors and spectators. The competition is open to blue belts and above for ages above 14 years (competitors must be born in the year 1995 or earlier).
Please take the time to read the following information. If you have any queries please do not hesitate to contact us at the above address.
We look forward to meeting you at the competition.
Yours in Taekwon-Do,
Polish Taekwon-do Association
1.0 Venue, Dates and accommodation
The competition will be held on Saturday 10th and Sunday 11th October 2009. All competitors must register and weigh in on Friday 9th October 2009 at the Huzar Hotel, from 11am-6 pm. Participants will depart on Monday 12th October.
The competition will be held at “Globus” Sports Hall, Kazimierza Wielkiego 8 Street, Lublin. See website: http://www.mosir.lublin.pl/
Lublin is situated only 150 kilometers from Okęcie Airport in Warsaw and about 170 kilometers from Jesionka Airport in Rzeszow.
Teams arriving by plane to Jesionka Airport in Rzeszów may visit the website: http://www.rzeszowairport.pl/en
· Okecie Airport in Warsaw
Delegations arriving by plane to Okecie
Airport in Warsaw may visit the website:
From Okecie Airport you have the following options to get to Lublin:
Take the bus no 175 (Zarząd Transportu Miejskiego Warsaw Transport Authority ZTM) from airport to Jan Pawel II Street, the ticket costs about 2,8 PLN per person. There you may take a minibus to Lublin, the ticket costs about 25 PLN per person.
On Jana Pawla II street, where you can get by bus no 175 (ZTM), there is Railway Station Warszawa Centralna, where you can take the train to Lublin. If you are interested you may visit website: http://rozklad-pkp.pl/?q=en/node/143
The organizer can arrange transportation from airports to Lublin. In this case the organizer does not cover the cost of transportation to Lublin. The transportation will cost 600 PLN for mini bus with 18 seats and 650 PLN for bus with 20 seats from Warsaw to Lublin and the same cost of departure.
Please contact our office at email@example.com to arrange transport for your team.
To the Sports Centre.
Lubelski Sportowy Taekwon-do Club will provide a shuttle service for competitors and umpires between the hotel and the sports centre.
1.3 Accommodation and board
Price – 125 PLN/ day for a person with a full board
160 places in single, double and triple rooms
Hotel Huzar, Lublin Spadochroniarzy 7 Street,
Price –140 PLN/day for a person with the full board
* First meal – dinner on 9th October, last one –breakfast on 12th October.
* The numbers of places in the hotels are limited, the order of sent application decided about possibility of booking in each hotel.
* The hotel day starts at 12 am
see the attached details concerning the hotel and complete the form available
on the website www.pztkd.lublin.pl or www.itfeurope.org
when registering the
The hotel must be paid in advance either by bank transfer or cash.
If you book a place in a hotel and you will bring less people, you will have to pay for all reserved places.
2.0 Preliminary timetable:
9th October 2009 (Friday)
From 12.00 Arrival and accommodation of teams
(Meeting point – HQ at Hotel Huzar)
16.00-18.30 Weight in and doctor’s examination
18.30-19.00 Approval of application and drawing
20.00-21.00 Coaches meeting
21.00 Umpires meeting
10th October 2009 (Saturday)
9.00-16.00 Qualifiers in pattern and sparring,
Awarding ceremony of the finalist in categories ended during the day
18.00-20.00 Final gala Warriors’ Night
Final sparring in the chosen categories,
Demonstration and artistic performance
11th October 2009 (Sunday)
9.00-14.00 Qualifiers and finals – sparring, awarding ceremony
16.00-19.00 Qualifiers and finals – sparring, awarding ceremony
3.0 Rules and requirements
The competition will be run in accordance with the AETF competition rules.
3.2 Competitor Requirements
Competitors must be of blue belt grade or higher and be aged above 14 years old. The minimum age of 14 years must be attained by the competitor during the year 2009 (minimum year of birth 1995).
Only clubs and schools, that have a valid ITF plaque certificate, and/or national teams, representing countries that have paid the annual fee to the AETF, may take part in the European Cup.
3.3 Referee Requirements
All clubs or schools with more than 5 competitors taking parts in EC must bring at least 1 referee. Organizer will cover the costs of accommodation and board for the umpires. All clubs
and schools with less than 5 competitors taking part in the competition may bring a referee but are not required to do so.
3.4 Protection Equipment Requirements
As per the AETF safety guidelines. All competitors must wear the approved TOP TEN Sparring equipment for this competition. No other equipment can be used, therefore for people who have not got TOP TEN equipment there will be some TOP TEN gloves and feet pads available for use.
4.1 Competitor Fees
Individual entry fees are €60 Euros per competitor.
No refunds will be given for any reason even if a competitor is disqualified.
4.2 Spectator Fees
The cost for spectator fees are 10.00 PLN for adults and 5.00 PLN for children for Final Gala Warriors’ Night, on Saturday 6 pm – 8 pm, 10th October 2009,
Eliminations are for free for spectators.
Must wear either a training suit or a T-shirt and
pants and running shoes while coaching.
Only one (1) coach of a country is allowed entering the coaching zone at the same time.
Only a coach can present an official protest.
6.0 INSTRUCTIONS AND DEADLINE
Please complete the forms online at www.pztkd.lublin.pl or www.itfeurope.org Please ensure that the forms are filled out correctly, as mistakes will incur a further charge or result in disqualification.
7.1 Entry Changes
Please note that changes to entries made after the 2nd deadline will incur a charge of 25 Euros each. Once a competitor has entered an event(s) no refunds will be given if the competitor decides to withdraw from an event(s).
At registration on Friday 9th October 2009, if any competitor has not made their weight they will be disqualified from that event.
The referee’s decision is final.
9.0 EVENTS AND CATEGORIES
The hosts reserve the right to amalgamate/change events on the day of the competition.
9.1 Individual Patterns
In all bouts the competitors will perform an optional and designated pattern.
Individual Pattern for Juniors (14 – 18 years old, competitors born in 1995 – 1991):
Juniors will be divided as follows Female and Male and divisions
Blue - Red Belts and Black Belts: Ist Degree, IInd Degree, IIIrd Degree.
Individual Patterns for Seniors (+ 18 years old)
Seniors will be divided as follows Female and Male and divisions
Blue – Red Belts and Black Belts: Ist Degree, IInd Degree, IIIrd Degree, IVth - VIth Degree
Competitors born in 1991 can take part as a junior or as a senior, but they must decide before the tournament in which category they would like to participate.
Individual Patterns will be played in a pyramid system.
9.2 Team Pattern
For Juniors and Seniors, female and male team must consist of minimum 5 members .
9.3 Individual Sparring
Groups in sparring:
· Advanced: 1st Degree – 6th Degree
· Color belts Blue - Red: 4th – 1st Cup
· Junior female: Individual sparring: -45, -50, -55, -60, +60 kg;
· Junior male: Individual sparring: -52, -58, -63, -70, +70 kg;
· Senior female: Individual sparring: -52, -58, -63, -70, +70 kg;
· Senior male: Individual sparring: -54, -63, -71, -80, +80 kg;
Sparring categories will by played in a repasage system (up to two losses):
- for seniors 2 x 2 min, repasage 1 x 2 min
- for juniors 2 x 1,5 min, repasage 1 x 1,5 min
If in any category will be less than 4 competitors, the organizers have right to combine this category with a neighboring category.
9.4 Team Sparring
For Juniors and Seniors, female and male team must consist of minimum 3 members.